NGO “Ukrainian Army Aid Foundation VIVAKOT”


Effective Date: July 20th, 2022

NGO “Ukrainian Army Aid Foundation VIVAKOT”, limited liability company incorporated under the laws of Ukraine with registration number 44767439 (NGO “Ukrainian Army Aid Foundation VIVAKOT”)“Website”)

providing customers with a possibility to help Companies in support of humanitarian and military response of Ukraine to aggressive military invasion (NGO “Ukrainian Army Aid Foundation VIVAKOT” is referred to as “Foundation”). NGO “Ukrainian Army Aid Foundation VIVAKOT” is responsible for collecting and processing information of customers located inside and outside Ukraine. When you visit the Website, respective Foundation will receive information about you. This policy (“Privacy and Cookies Policy”) applies to you when:

  • You are visiting our website
  • You register on our website to receive information about our services;
  • You make a donation
  • or You provided your personal details to us in another way for communication purposes.
  • You purchase any item on the website;
  • This Privacy Policy provides detail about how each Foundation processes personal information and how each Foundation supports your rights to your data. Foundations are joint controllers of the personal data that is being processed via this website: NGO “Ukrainian Army Aid Foundation VIVAKOT” is a controller of personal data of customers located inside and outside Ukraine. Use of the Website is further governed by the Website terms of use available here: TERMS AND CONDITIONS


    How Foundation processes your personal information depends upon how you use and interact with the Website. Some information is provided directly by you, while other information is processed through automated technologies.

    Legal Basis for Processing:

    When accessing the Website, Foundation processes personal information from you where 1) Foundation has your consent, 2) where your personal information is necessary for Foundation to provide a service or 3) where Foundation has a legitimate interest to process your information and that legitimate interest is not overridden by your data protection interests or fundamental rights and freedoms. In some cases, Foundationy may have a legal obligation to process your personal information, or to process your personal information in order to exercise, establish or defend legal claims.

    Types of Data Foundation Processes:

    Foundation processes the following types of information from you:

  • Contact details (Name, email address, phone number);
  • Technical details (IP address, browser type and version, operating system, location information) and;
  • Website use details (pages visited, how long you stayed, how you entered, time of visit).
  • Website Access:

    Foundation processes information when you provide it directly to Foundation through the Website when you make a donation, order an item or visit a website.

    Collected from Third Parties:

    Foundation may receive information about you from other sources, including publicly available databases or third parties from whom Foundation has purchased data, and combine this data with information Foundation already has about you. This helps Foundation to update, expand and analyze records, identify new customers, and provide information about products and services that may be of interest to you. If you provide Foundation personal information about others, or if others give Foundation your information, Foundation will only use that information for the specific purpose for which it was provided to Foundation

    Automated Processing Mechanisms:

    Foundation and Foundation’s service providers also use automated processing technologies to process information within some areas of the Website. Foundation uses cookies to store content and preferences which enables Foundation to process standard information your browser sends to certain websites you visit such as your IP address, browser type and language, and the site you came from as well as pages you visit and links you click on within the Website. Having technical information like this helps Foundation to improve the Website. For additional information on the automated information processing technologies Foundation uses, please review the cookie policy available lower on this page.


    Foundation uses personal information processed from the Website to process donations, orders of goods or provide information and reports.

    Requests on the Website:

    Foundation uses information processed from the Website to respond to visitors` requests. Foundation does not sell, rent, lease, trade or share Website visitors` personal information other than as outlined in this Privacy Policy. When you provide Foundation with your personal information or otherwise choose to sign up to receive email communications from Foundation, Foundation will use that information to send those communications to you. Individuals may “opt-out” of receiving e-mail communications through links available on e-mails received.

    Data Retention:

    Where Foundation serves as the controller of the data, such as where Foundation uses personal information for Foundation’s own independent business purpose, Foundation will retain your information for the necessary period of time that it serves the purpose for which it was originally processed or subsequently authorised and in accordance with applicable law


    Foundation acknowledges that you may have the right to access your personal information and works to manage your inquiries as applicable. Your rights are as follows:

  • Foundation acknowledges that you may have the right to access your personal information and works to manage your inquiries as applicable. Your rights are as follows:
  • You may request additional information related to the purposes for which Foundation processes your personal information, the categories of personal information Foundation processes, where Foundation originally collected the information, who Foundation shares it with, and how long Foundation will retain it.
  • You may object to the processing of your personal information, request that Foundation restrict the processing of your personal information or request portability.
  • You have the right to opt-out of marketing communications Foundation sends you at any time. You can do so by clicking the “unsubscribe” or “opt-out” link in the marketing emails Foundation sends to you, including Foundation’s newsletter. Where Foundation has collected and processed your personal information with your consent, you can withdraw your consent at any time. However, withdrawing your consent will not affect the lawfulness of any processing Foundation conducted prior to your withdrawal nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • Upon your request, and where it is technically feasible, Foundation will provide you with a copy of your personal data or transmit it directly to another controller. You have the right to submit a complaint to a data protection authority about the collection and use of your personal information. To make a request please email Companies at with “Personal Data Request” in the subject line and indication “Inside Ukraine” or “Outside Ukraine” respectively, and provide Foundation with full details in relation to your request, including your contact information and any other detail you feel is relevant. Foundation will provide a response to an access request within 30 days of receiving such request with respect to the personal information Foundation holds or if Foundation cannot, Foundation will notify you and provide you with the reason for the delay.
  • You may have other rights as may be provided by the applicable legislation.

    Identity Verification Requirement:

    Foundation is required by law to verify that any request submitted was made by someone with the legal right to access the data. Therefore, prior to providing any information pursuant to a data subject access request, Foundation may request that you provide Foundation with additional information in order for Foundation to verify your identity and legal authority


    In certain situations, Foundation may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. Foundation reserves the right to disclose your personal information as required by law and when Foundation believes in good faith that disclosure is necessary to protect Foundation’s rights and/or comply with a judicial proceeding, court order, or legal process served on to Foundation.


    You have a right to report grievances related to privacy with your local data privacy supervisory authority. In Ukraine this is Ukrainian Parliament's Commissioner for Human Rights (Ombudsman), who can be reached at and also cantacted by email .If you have questions about this Privacy Policy or if you receive any unwanted, unsolicited e-mail sent by Foundation or purporting to be sent via Foundation, please contact Foundation directly at


    Companies keeps the Privacy Policy under regular review. Any material updates will be communicated to you in writing. This Privacy Policy was last updated on July 20th, 2022


    Effective Date: July 20th, 2022


    A cookie is a small piece of data sent from Foundation’s website and stored on your computer while you are browsing. The information stored can then be sent back to our servers on a subsequent visit. A distinction can be made between first-party and third-party cookies. First-party cookies include the cookies that are placed by Foundation on the Foundation website. Third-party cookies are set by another website.


    Foundation uses several cookies to ensure the proper running of the website. This helps Foundation improve your experience when browsing and to analyze website traffic on the website. Foundation also uses cookies and similar technologies to determine whether marketing campaigns are successful and to gain insights from your click behaviour on the website.


    Foundation uses functional and analytical cookies on the website which are privacy-focused and are placed on your device automatically. With your consent, Foundation makes use of marketing cookies from third-parties in order to gain more insights on Foundation’s marketing campaigns.

  • FUNCTIONAL COOKIES:Used to ensure optimal performance and function of the website by enabling certain features and to remember your preferences.
  • ANALYTIC COOKIES: Used to enable basic web traffic analysis. These cookies help us gain insights into the number of visitors to the webpage, if a visitor has been to the website before, the time of visits, how long a visit was, and how someone entered the website. For this, Foundation uses Google Analytics and ensures conformity with the strictest privacy settings. The cookies are deleted within 2 years. For more information on Google Analytics and how to opt please review their policy here:
  • MARKETING COOKIES:Foundation uses Google Ads to track whether you came to the website via an advertisement that Foundation placed on Google’s search engine results page. These cookies enable Foundation to gain insights on your location, the time of day and the device you used to gain access to the website. Google can determine for Foundation how successful a campaign was through conversion tags on the website. These cookies expire after 3 months. Google may use different cookies to track how you came to the website, depending on the advertisement you clicked on that directed you to the website. For more information on Google Ads please review their policy here:

    You can use your browser settings to delete, disable or block cookies. You can view the help pages of your browser to find more information.